How to Use FreeEmailSigGen
Step-by-step guides for building and installing your email signature. Get started in seconds.
Quick Start
Choose a Template
Pick from 10 professional templates — minimal, corporate, modern, creative, and more.
Fill in Your Details
Add your name, title, company, contact info, photo, logo, social links, and brand colors.
Copy & Paste
Copy the HTML signature and paste it into Gmail, Outlook, Apple Mail, or any email client.
Step-by-Step Guides
Pro Tips
Use a square photo for best results
Profile photos are displayed as circles or rounded squares. A square image (at least 200x200px) ensures your photo isn't cropped awkwardly.
Keep your signature under 5 lines
Shorter signatures are more professional. Include only essential contact info — name, title, phone, email, and one or two social links.
Use your brand colors consistently
Set your primary color to match your company's brand. This creates a cohesive look across all your communications.
Test in multiple email clients
After adding your signature, send a test email to yourself and check how it looks in Gmail, Outlook, and on mobile.
Host images externally for smaller signatures
Base64-encoded images increase the signature size. For smaller emails, host your photo and logo on a CDN and use the URL option instead.