Meeting Planner: How to Find the Optimal Time for Multi-Timezone Meetings
Sunil Kalikayi4/8/20264 min read
Visualizing Time Zone Overlaps
A meeting planner displays a timeline where you can see which hours are business hours (green) or outside hours (red/orange) for each time zone simultaneously. The optimal window is where the most green zones align — often a narrow 1-2 hour window for global teams.
Defining Business Hours
Standard business hours (9 AM–6 PM) are the default, but your team's reality may differ. Developers often prefer 10 AM–7 PM; early risers may work 7 AM–3 PM. Adjust each person's working hours in the planner to find genuinely viable windows.
Frequently Asked Questions
Find your meeting time
Use the Meeting Planner to find the best time for any combination of time zones.
Open Meeting Planner