International Meeting Scheduling Checklist: 8 Things to Do Before Sending an Invite

8-Point Checklist

1. Convert time to UTC first — use as the universal reference. 2. Verify DST status for ALL attendee locations on the meeting date. 3. Include UTC offset in the invite title (e.g., '3 PM EST / 8 PM UTC'). 4. Check for date change — especially for Asia-Pacific participants. 5. Verify business-hour compliance for all attendees. 6. Use calendar software that auto-converts times (Google Calendar, Outlook). 7. Add a world clock link to the invite. 8. Send a 24-hour reminder with time zone reconfirmation.